Selectmen’s Meeting Minutes
June 28, 2005
Present: Christopher Colclough, Mark Gallivan, Jesse McSweeney and James Egan. Rebecca Coletta (absent). Also present Executive Secretary Michael Finglas and Executive Assistant Meredith Marini.
7:30 p.m. Chairman Gallivan called the meeting to order, lead the Pledge Alliegence and read the announcements
Item I David McCormick Thank you– Mr. McCormick was present to thank the Board for its support during his tenure of serving the Town as Cemetery Commissioner, Housing Authority member and Sealer of Weights and Measures. He complimented the Board and the various department heads including Mr. Finglas, Mr. Harris and Chief Savage on their outstanding contributions to the Town.
Item II Executive Secretary Report – Mr. Finglas reported that on June 21st he signed Payroll Warrant 52 in the amount of $93,166.56, Expense Warrant 52 in the amount of $21,941.43, Expense Warrant 52A in the amount of $16,183.74. On June 28th his signed Payroll Warrant 53 in the amount of $96,115.43, Expense Warrant 53 in the amount of $18,925.07, Expense Warrant 53A in the amount of $17,487.21 and Expense Warrant 53B in the amount of $241,129.00
Mr. Finglas indicated that the Pay Plan should be ready for the Board’s review by the first meeting in August. He distributed and reviewed a six-month activity calendar outlining various deadlines for the Board. Letter from DOR – Abatement Request. The Assessors have requested a letter from the Board to DOR supporting a request for an abatement of the Nugent lots.
MOTION by McSweeney, second by Colclough to authorize Mr. Gallivan to sign the Department of Revenue letter requesting an abatement of the respective lots. Voted 4 – 0.
Resignation of Dave Bonney – Mr. Bonney has submitted his resignation as interim Building Inspector effective June 30th. The Board thanked Mr. Bonney for all his help and assistance to the Town.
MOTION by Egan, second by McSweeney to send a thank you letter to Mr. Bonney for his continued service to the Town. Voted 4 – 0
MOTION by McSweeney, second by Egan to accept with regret David Bonney’s resignation as interim building inspector. Voted 4 – 0
Transferring Balances - Town Accountant Barbara Gomez forwarded a memo to the Board outlining the Municipal Relief Act which authorizes the Town to transfer funds between lines up to 3% of the total appropriation. She provided the Board with a list of available lines. Mr. Finglas recommended the Board authorize the Town Accountant to make the transfers with approval of either himself or the Executive Assistant. The funds will be used to supplement departmental lines, which may run short at the end of the year. This method will alleviate the necessity of requesting a Reserve Fund transfer from the Finance Committee.
MOTION by Colclough, second by McSweeney to authorize the Town Accountant to transfer balances in accordance with the Municipal Relief Act with a sign-off from the Executive Secretary and/or the Executive Assistant. Voted 4 – 0
Rain Barrels – Mr. Finglas informed that Board that the Towns of Hanover and Hanson are joining forces to provide rain barrels to the residents. The rain barrels will be stored and distributed by the vendor for $32.00. The barrels will be sold one Saturday in Hanover and one Tuesday afternoon in Hanson. The dates will be announced.
Building Inspector’s Position – Mr. Finglas indicated that the Board needs to increase the funding in the Building Inspector’s wage line, as none of the prospective candidates will take the job at the current appropriation. Mr. Finglas reviewed a few options. 1. The Board could request, after July 1, 2005, a reserve fund transfer from the Finance Committee for $10,000.00 and replenish the reserve fund at the October Town Meeting. 2. Hire at the $56,000 in anticipation of Town Meeting approving the increase. 3. Take no action until September 1st and pro rate the current $46,000 to $56,000. 4. Hire a part-time building inspector until October and appropriate the necessary funds at the October Town Meeting. The Board discussed the options and
revisited Mr. Curran’s request to share the position with Whitman.
MOTION by McSweeney, second by Egan to authorize the Executive Secretary to file the appropriate documentation with the Finance Committee for a reserve fund transfer of $10,000 after July 1, 2005. Voted 4 – 0
Item III. Appointments – Zoning By-law Comm. – A member of the Board of Selectmen must be appointed to serve on the Zoning By-law Committee to fill Mr. Forte’s vacancy.
MOTION by McSweeney, second by Colclough to appoint James Egan as the Board’s representative to the Zoning By-law Committee. Voted 3 – 0 – 1 (Egan)
Sealer of Weights & Measures – The Board received three applications for appointment. The candidates were Bruce Young of 594 Indian Head St.; Peter Jones of 34 Rosewood Dr. and Raymond Ford of 138 Milford St. Mr. Gallivan reviewed the requirements for the Sealer indicating that the successful candidate must be certified within one year of appointment. The Board reviewed the candidates indicating that all were more than qualified for the position. Mr. Gallivan opened nominations.
Mr. Gallivan nominated Peter Jones with a second by Mr. Colclough.
Mr. Egan nominated Bruce Young with a second by Mr. McSweeney.
Having heard no additional nominations, Mr. Gallivan closed the nominations.
Votes for Peter Jones – Gallivan and Colclough
Votes for Bruce Young – McSweeney and Egan.
Appointment for Sealer tabled until July 12th.
Local Emergency Planning Committee – The Board received two applications for the position. The candidates were William Strait of 469 Indian Head Street and Joan DiLillo of 95 Roller Coaster Road.
MOTION by Gallivan, second by Egan to appoint William Strait to the Local Emergency Planning Committee. Voted 4 – 0
Item IV Licenses – One Day Liquor license – Camp Kiwanee - Professional Bartending – Sat. July 23rd from 8 p.m. to 12 a.m. – Recreation Luau on the Beach
MOTION by McSweeney, second by Colclough to approve a one day liquor license to Professional Bartending on July 23, 2005. Voted 4 – 0
Item V Vote Minutes – Regular & Executive Session minutes of June 7, 2005
MOTION by McSweeney, second by Egan to approve the regular and executive session minutes of June 7, 2005. Voted 4 – 0.
Item VI Committee Reports – Plymouth County Advisory Comm. – Mr. McSweeney updated that Board on the advisory meeting. After a lengthy discussion the County budget was passed. The committee discussed the removal of the Sheriff Department retirees from the County Health plan. Government Study Comm. – Mr. McSweeney indicated that the Committee is reviewing the prospects of a DPW. Police Station Building – Mr. Gallivan indicated that the committee is preparing to advertise for the position of project manager. The Committee will be drafting a warrant signing procedure to ensure the necessary bills are paid in a timely manner. He requested the Board authorize the Building Committee to authorize
the Executive Secretary to sign the Police Station construction bills.
MOTION by McSweeney, second by Egan to authorize the Building Committee to delegate the signing authority of all construction and related Police Station building invoices to the Executive Secretary. Voted 4 – 0
Mr. Finglas noted that Town Counsel has confirmed that the Police Station Building Committee does not need to re-post the architectural serves for the construction phase as they were covered under the original RFP.
Item VII Executive Session - Chairman Gallivan indicated that the Board would be going into Executive Session under Item #3 to discuss contract strategies with non-union personnel.
MOTION by McSweeney, second by Colclough to go into Executive Session under Item #3. Roll Call – Colclough aye, Gallivan aye, McSweeney aye and Egan aye. Voted 4 – 0.
8:55 p.m. Brief Recess
10:15 p.m. Returned to Open Session
MOTION by McSweeney second by Egan to adjourn. Voted 4 – 0
10:15 p.m. Meeting Adjourned.
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